Raise an Extenuating Circumstances claim via the Student Enquiry Centre mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. All Extenuating Circumstances claims must now be submitted on Portico. See Section 2.9: If you miss the deadline for EC claims. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ 419 0 obj <> endobj It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Not submit your assessment at the usual time, but have an opportunity . H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . Extenuating Circumstances | Students Union UCL where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. includes details of all the different support that is available to you. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. Oxford foundation year 2023 - The Student Room Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. PDF EXTENUATING CIRCUMSTANCES (EC) CLAIM FORM - UCL Computer Science All illustrations must be discussed in the text. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. On the application form you will be asked to state your deadline this should be the most recent deadline. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. What falls under extenuating circumstances? syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT If you had a SoRA extension, please state the date after the SoRA extension was granted. All Extenuating Circumstances claims must now be submitted on Portico. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Is the claim supported by appropriate evidence? We are committed to providing extensions to these important partners in the application process as well should the need arise. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. Work will not be accepted by email. References in the text should be in the author/date (Harvard) format. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. and must cover the full period for which you are requestingmitigation. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . How to apply for extenuating circumstances? Explained by FAQ Blog If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. and must cover the full period for which you are requesting mitigation. EMC Illness and unexpected disruptions to your exam or assessment The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Advertise a vacancy on our platform today. Master of Laws (LLM) | UCL Faculty of Laws - UCL - University College Step-by-step: How to apply for extenuating circumstances Appendices should be kept to a minimum and should not be used to get round the word limit. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. You can find the full enhanced Extenuating Circumstances procedure here. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). how to apply for extenuating circumstances ucl EMC Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. However, you have the right to appeal your results via theAcademic Appeals Procedure. National Student Money Week: Here's how we're supporting you. Your evidence will need to cover the full period for which you are requesting mitigation. Victim of crime :Police/crime report - a crime number alone isnotacceptable. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. Extenuation Procedures | University of East London A decision cannot be made until your evidence is received. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. Third-year student, Iris, recently received an emergency grant, hear what the process was like . You apply for extenuation via an online form. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. Work will not be accepted by email. But you cannot self-certify once the exam has started; you must provide evidence. However, you have the right to appeal your results via the. Detail of where to submit the form are in your Student Handbook. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. HPpuVru0 If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. Make sure that the date you have requested is allowed under the claim type you are submitting. But life isnt always easy. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Short-term illness and other Extenuating Circumstances | Students - UCL These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. All discussions will be treated confidentially. What would you like the Union to do? endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream Step 4: wait for approval. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. At this point it is too late. Where a student has a SoRA, extensions will be granted from the adjusted deadline. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. For your application to be approved, youll need to provide evidence of your circumstances. Compiling the relevant documents and information can help speed your application along. You can find a guide to submitting your claim on Portico on the UCL website. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. Applying for an EC using self-certification. Coursework and project submissions dates are all available on the Moodle pages for each module. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. We are improving our three campuses for people to study, work and live. EMC endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. You should receive a response withinone week of submitting the request for review. How to apply for extenuating circumstances? Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. endstream endobj 448 0 obj <>stream This may affect the type of mitigation that is available to you. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT This is synonymous with "mitigating," or "exceptional" circumstances. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. how to apply for extenuating circumstances ucl If you're struggling with situations beyond your control, extenuating circumstances could help. *'"&0M" f? Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances | Students Union UCL We are one of the largest student-led organisations in the UK. If you do not submit the requested evidence, your claim will normally be rejected. The receiving office will forward your form confidentially to the appropriateperson. Extenuating circumstances You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). The source should always be stated below the table/figure. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. Although we encourage you to discuss coursework with others, the final product must be your own work. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. Extension approved? If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. /Tx BMC If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. You can find a guide to submitting your claim on Portico on the UCL website. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. HR Advisor | Students Union UCL If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. /Tx BMC Note that you can only self-certify if you submit your claim before the assignment deadline. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. /Tx BMC Extenuating Circumstances | Students' Union UCL You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. What qualifies for extenuating circumstances? If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Source: Glenn Cartsens Peters/Unsplash. Some other situations beyond your control typically arent considered viable extenuating circumstances. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. You must proof-read and correct all errors. UCL extends Extenuating Circumstances allowance as part of 'no If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. What qualifies for extenuating circumstances? This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. /Tx BMC syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; We may be able to support you better through the wider Student Support Framework. . If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work.

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